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Presenter Guidelines

Oral Presentation | Poster Presentation

Oral Presentation

  1. Determine Your Audio-Visual Needs
    Each meeting room comes equipped with a computer, LCD projector and screen. The computers in the meeting rooms and speaker ready room are being provided to Windowsbased PC users. The PC will be configured with Windows Operating System. Please bring your presentation files in thumb drives only. For MAC‐laptop users, please bring your own VGA adapter cable.

  2. Prepare Your Presentation
    Length of presentation material should be in accordance with your time allotted, each invited and contributed presentation is limited to 30 minutes and 15 minutes respectively. Please refer to the Program Book for actual presentation times. You are kindly requested to be at the presentation room at least 15 minutes before the session starts. Please discuss the same material as reported in your abstract submission.

  3. Create a Backup Copy of Your Presentation
    We recommend that you bring at least 2 copies of your presentation to the meeting for backup purposes. Only thumb drives are acceptable.

  4. Speaker Ready Service - Available from 8.00am to 6.00pm (Monday to Friday)
    The computers in all meeting rooms will be networked to a central computer located in the Speaker Ready Room at Level 3. You may upload presentations at least 60 minutes before your session starts. Your slides will be sent to the respective meeting room on a secured intranet circuit. Presenters are encouraged and expected to bring their own thumb drives to the Speaker Ready Room.

  5. Give Your Presentation
    Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and a changeover to the next speaker. Session Chairs will hold you to the allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule. At the end of the meeting, all presentation files uploaded on the provided computers will be deleted.

Poster Presentation

Poster sessions will be located at the Foyer of Level 4. Your assigned poster board will be marked with your Abstract ID. Please feel free to approach the help desk for assistance.

  1. Prepare Your Poster
    Each presenter is provided with a 2.3 metre high by 1 metre wide poster board. Please discuss the same material as reported in your abstract submission.
    • Place your Paper Title and Authors’ names prominently at the top of the poster to allow viewers to identify your abstract easily.
    • Highlight the Authors’ names, e‐mail and address information in case the viewer is interested in contacting you for more information.
    • You have complete freedom in displaying your information in figures, tables, text, photographs, etc in the poster.
    • A successful poster presentation depends on how well you convey information to an interested (but not expert) audience. You may wish to structure your poster by including the background of your research followed by results and conclusions.

  2. Set Up Your Poster
    • Your poster presentation time is as shown in the session schedule and the poster should set up from 12:30pm to 1:30pm.
    • Interactive forum is as scheduled and presenters are required to be at their posters during poster viewing times.
    • Adhesive tapes and scissors are available at the Poster Help Desk, nearby the poster boards. If you have special needs for your poster presentation, please bring those supplies with you to the meeting.

  3. Remove Your Poster
    • Posters must be removed immediately after the end of the scheduled presentation session. MMM2012 will not be responsible for posters and materials left on poster boards after the end of the session by 6:00pm.

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